A terrific entry-level opportunity to work with Earth Island Institute in Growing Environmental Success! Earth Island, founded in 1982, by pioneering environmentalist David Brower is a dynamic organizational home for forty innovative projects promoting biological and cultural diversity around the world. Through education and activism, our projects promote the conservation, preservation, and restoration of the Earth.

The Administrative Assistant is part of the Earth Island Network Services team and provides administrative support, reception, and light office management, under the general supervision of the Administrative/Accounting/Finance Director with weekly assignments from the Project Support Director and the Development/Membership team.

Responsibilities include;

• Administrative support
  • maintain various organizational contact lists;
  • assist with new employee/volunteer orientation;
  • assist with project support functions including;
  • assisting with new project application process,
  • maintain project files and intranet resources for projects,
  • maintain project information in reception area,
  • assist with outreach to project leaders to collect information and survey reports in producing yearly project overview report; and conduct various administrative tasks for development/membership team, including;
    • data entry,
    • gift processing,
    • mailing preparation,
    • assembling quarterly board packets, and materials for public outreach tabling at events,
    • assist with assignments to volunteers.
• Reception
  • answering phones and routing calls,
  • voice mail monitoring,
  • greeting visitors and delivery personnel,
  • sorting mail,
  • checking and routing e-mail
• Office Management
  • oversight of office systems/services and equipment including office supply orders and storage, and providing equipment support to staff,
  • keeping common areas orderly

Qualifications:

The ideal candidate will demonstrate, through previous work experience, attention to detail, initiative, flexibility, clear communications and an ability to juggle multiple priorities successfully. Qualified applicants should have good written, verbal, and telephone skills; be computer literate; well organized and detail-oriented. We prefer a candidate with previous administrative experience, preferably in a nonprofit setting and with familiarity with standard office software and experience with customer service. An interest in environmental issues and experience with and databases are a plus.

Hours and Compensation

The Administrative Assistant position is a 40 hours/week job in the offices of Earth Island Institute. The rate of pay is $2,400/month and benefits include medical and dental insurance, 11 paid holidays per year, paid vacation and sick leave.

To Apply:

For immediate consideration, send a cover letter and resume to:
Earth Island Institute
Attn.: Yvette Hash – Admin. Assist.
300 Broadway, Suite 28
San Francisco, CA 94133

or via email to: yvette@earthisland.org with Admin. Assist. in the subject line
or via fax: 415.788.7824. No phone calls please.

Earth Island Institute is an equal opportunity employer and seeks to reflect the diversity of the communities we serve.